The Foodline AI platform: 11 areas and 60+ modules under one login
Foodline AI is a food distribution ERP with 11 areas and 60+ modules under one login: purchasing, inventory, warehouse and delivery, sales, marketing, customers, finance, insights, HR, and admin with an AI Copilot. It handles FEFO lots, catch weights, temperature checks at receiving, recall drills and routing, and it replaces QuickBooks with its own general ledger, financial statements and bill pay.
Foodline AI at a glance: 11 areas · 60+ modules · one login · 6 routines · 31 read-only operational reports · data migration in 3–4 business days on clean data · guided implementation of 35 or 75 days · built for distributors doing ~$5M–$500M · month to month · built in Atlanta, GA.
What is a food distribution ERP?
A food distribution ERP is business software that runs a food distributor's purchasing, inventory, warehouse, delivery, sales and finance on one record. It adds food-specific functions general ERPs lack, such as catch weights, lot traceability, FEFO picking, customer order guides and cold-chain records.
What is catch weight?
A catch weight is the actual measured weight of a variable-weight item, used for pricing and invoicing instead of a nominal weight. Catch-weight items are stocked by the case but priced by the pound.
What is FEFO?
FEFO (first expired, first out) picks stock by expiry date rather than arrival date, so the shortest-dated lot ships first. Romaine with four days left leaves before romaine with eleven.
Eleven areas. Sixty-plus modules. One login. Foodline AI replaces the legacy ERP and QuickBooks, including the general ledger, financial statements and bill pay.
Get the interactive demo of the Foodline AI Platform
Click through the Foodline AI Platform at your own pace. Tell us who you are and we will send it to your work email.
Every offering works from the same food distribution record.
Foodline AI does not ask teams to run a storefront, finance tool, marketing tool, and HR system in isolation. They are connected views of the same customers, products, lots, orders, people, and decisions.
ERP foundation
Purchasing, lot-aware inventory, warehouse workflows, route delivery, sales orders and one live operational record.
Explore →02Customer portalDynamic E-commerce
Every customer sees their own order guide, contract price, live availability, promotions and credit-aware checkout.
Explore →03Autonomous workAutopilot
An operating assistant that reads the live state, drafts work, and leaves decisions with a person.
Explore →04Customer growth · Add-onMarketing
Campaigns connected to movement, margin, short-dated lots and the customers most likely to buy them.
Explore →05Financial controlFinance
A/R, payables, approvals and accounting handoff in context with the operation that created them.
Explore →06Team operationsPeople
Certification and renewal tracking for drivers, selectors, buyers and warehouse teams, plus a Recruiting add-on.
Explore →This is the whole system, touring itself.
Not a mockup and not a screenshot. This is Foodline AI, and it is walking through every area on its own so you can see the shape of it. Stop the tour and click any area to look closer. The blue chips are the places Foodline AI handles the repeatable work rather than waiting for someone to chase it.
Purchasing
Shelf life is calculated, not typed.
Most systems ask a receiver to type an expiry date and then trust it. Foodline AI captures the arrival date at receiving and works out shelf life from arrival to expiry, so FEFO is trustworthy and a lot that turned up already half-aged gets flagged instead of buried.
The colour bands are the ones your warehouse already speaks. We kept them on purpose.
Every module runs on one record, which is what lets our AI for food distributors draft work across purchasing, inventory, routes and the books.
The same lot record carries the supplier's lot code and key data elements from receiving, which is what our FSMA 204 traceability software traces forward and back.
| Shelf-life band | Lot | Item | On hand | Expires | Shelf life | Days left | Location | Action |
|---|---|---|---|---|---|---|---|---|
| LT-88412 | Romaine Hearts 24ct SKU-3120 LT-88412 · SKU-3120 | 44 CS | 2026-07-19 | 50% used · 4d total | 2 | Cooler Z3 | ||
| LT-88396 | Chicken Breast 40# CW SKU-2201 LT-88396 · SKU-2201 | 180 CS | 2026-07-24 | 50% used · 14d total | 7 | Cooler Z2 | ||
| LT-88350 | Mozzarella Shred SKU-6210 LT-88350 · SKU-6210 | 187 CS | 2026-08-21 | 42% used · 60d total | 35 | Cooler Z2 | ||
| LT-88401 | Ribeye Choice CW SKU-2310 LT-88401 · SKU-2310 | 96 CS | 2026-08-02 | 43% used · 28d total | 16 | Cooler Z1 | ||
| LT-88217 | Shrimp 16/20 IQF SKU-4102 LT-88217 · SKU-4102 | 231 CS | 2026-11-30 | 25% used · 181d total | 136 | Freezer F1 |
Software is judged on the floor, not in the demo.
A module is only worth having if it survives a wet floor, a handheld scanner, a driver who is late, and a pallet that does not match its paperwork. Everything here was built against a working warehouse first and written up second.
- Scanner-first receivingScans validated before the pallet is accepted
- FEFO wave pickingExpiry-first, straight through to route load
- Catch weightsOrdered, shipped and invoiced tracked apart
Build the day’s routes before the trucks leave.
Foodline AI builds daily runs from order cutoffs, vehicle capacity, cold-chain rules, delivery windows, driver availability, and the actual inventory on hand. When the day changes, the right people see it immediately. Route planning for food distributors
The things generic ERP software gets wrong.
FEFO, not just FIFO
Romaine with four days left has to leave before romaine with eleven, regardless of which arrived first. Foodline AI picks by expiry date, and the wave respects it.
Catch weights
A case of ribeye is never exactly a case of ribeye. Ordered weight, shipped weight and invoiced weight are three different numbers, and all three are tracked.
Temperature at receiving
Product temperature is recorded when it is received, as part of the receiving record.
Recall in minutes
Backward and forward trace from any lot, plus a recall drill you can run before you ever need it for real.
Shorts that get credited
Picking shorts land in one queue with substitutes offered and next arrival dates shown. Nothing gets handled verbally and forgotten.
Real pricing complexity
Price levels, customer specials, bid pricing, customer groups and quantity breaks, all versioned, with who changed it, when, why, and the margin impact.
Replace QuickBooks. The ledger lives here.
Foodline AI replaces QuickBooks. The general ledger, financial statements and bill pay are in the same system as orders, lots and routes. A person approves anything that moves money or stock.
A QuickBooks migration import brings your QuickBooks data over when you move. Foodline AI is the book of record.
Frequently asked questions
What modules does Foodline AI include?
Eleven areas and 60+ modules under one login: purchasing, inventory, warehouse and delivery, sales, marketing, customers, finance, insights, HR, and admin with an AI Copilot, plus the B2B storefront. It handles FEFO lots, catch weights, temperature checks at receiving, recall drills and routing.
Does Foodline AI replace QuickBooks?
Yes. Foodline AI has its own general ledger, financial statements and bill pay, so it replaces the legacy ERP and QuickBooks together. A QuickBooks migration import brings your QuickBooks data over when you switch.
How does Foodline AI handle expiry dates?
It captures the arrival date at receiving and calculates shelf life from arrival to expiry, so FEFO picking is trustworthy and a lot that arrived already half-aged gets flagged instead of buried.
How long does it take to go live on Foodline AI?
Data migration takes 3 to 4 business days on clean data, and guided implementation runs 35 or 75 days depending on scope.
Who is Foodline AI built for?
Independent food and beverage distributors doing roughly $5M to $500M a year. It is month to month and built in Atlanta, Georgia.